Glossary
Asset Models
An Asset Model groups identical, individually tracked units (like a fleet of the same laptop or camera) under one template, so you can manage the family together and book by model.
Asset Models
An Asset Model groups identical, individually tracked units under one shared template, for example "Dell Latitude 5550" or a fleet of the same camera body. Every unit remains its own asset with its own QR label, custody chain, and history; the model is the family it belongs to. Creating assets from a model pre-fills shared defaults such as category and valuation, so fleets stay consistent as they grow.
This sits between the two tracking methods in Shelf: individually tracked assets, where each item is unique, and quantity-tracked assets, where interchangeable stock is one record with a count. Asset Models give you fleet-level convenience without giving up per-unit identity.
Why group units under a model
- Consistent records: new units inherit the model's defaults, so a fleet of 30 laptops does not drift into 30 slightly different records.
- Per-unit accountability stays intact: each unit keeps its own QR label, custody, maintenance reminders, and audit trail, so you always know exactly who has which unit.
- Book by model: reservations can target the model instead of a specific unit.
Book by model
With units grouped under a model, a booking can reserve a quantity of that model without picking units up front: reserve "4x HDMI cable", and at pickup staff scan whichever 4 physical units they hand out. Any unit of the model fulfils the reservation, and the booking records exactly which units went out. Bookings, including reserving by model, are part of the Team plan.
Asset Models vs Quantity Tracking
| Asset Models | Quantity tracking | |
|---|---|---|
| Record | One per unit, grouped under a model | One per pool of identical units |
| QR labels | Every unit has its own label | One shared label for the pool |
| Who has it | Exactly which unit each person holds | How many units each person holds |
| Bookings | Reserve "4x" of a model, scan any 4 at pickup | Reserve 4 out of 200 from the pool |
| Change later | Units can join or leave a model anytime | Fixed as quantity at creation |
Two rules to remember: models group individually tracked items only (a quantity-tracked pool cannot join a model), and while model grouping can be changed at any time, the underlying individual-or-quantity choice is fixed when an item is created.
Related Terms
- How to Choose a Tracking Method: individual, model-grouped, or counted, pick per item type
- Quantity-Tracked Assets
- Bookings: includes book-by-model reservations
- Check-In / Check-Out
- Asset Tagging
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