Asset Descriptions Can Now Run to 5,000 Characters

An asset's Description now holds up to 5,000 characters, up from 1,000. The limit is the same wherever a description is written: the new-asset and edit forms, the inline editor on the asset page, a CSV import or bulk update, and the Companion app's API. A line break counts as one character, so what the counter shows is what the server checks.

Two things used to go wrong, and both are fixed. A description that was already longer than 1,000 characters, which happens after a CSV import, could not be edited at all: every keystroke was silently dropped. And a description that ran past the limit was simply cut off by the field. Now the editor shows a counter, 1,510 / 5,000 for example, that turns red over the limit, and saving over it is refused with Description must be 5,000 characters or fewer. Your text stays in the field so you can shorten it.

The same rule reaches the CSV paths. An import file with a description over 5,000 characters is refused before anything is saved, with the asset name and the count for each one, and nothing is cut. A bulk update only measures a description the file changes, so a stored description over the limit that you leave alone never blocks its row.

Two places now shorten a long description on purpose. The description tooltip on the asset index shows the first 600 characters and ends with Open the asset to read the full description. The booking checklist PDF prints at most 300 characters per asset, so a long description does not take over the sheet.

The Shelf Companion app's new-asset and edit-asset screens have the same 5,000-character limit and counter, from the 15 October 2026 update.